What is Director Identification Number (DIN)? It’s importance and how to apply?

Director Identification Number (DIN) as the name suggests ‘identify’ the directors, whether existing, proposed or new, electronically. It is a unique identity number (consisting of 8 digits) that helps in representing the directors on a common platform and maintaining all the information related to them in a database. Once allotted, it can be valid for a lifetime unless deactivated or canceled. A director can hold one DIN irrespective of the number of companies he is a director in.

To avoid any frauds and to cross-verify the valid identity of directors, the Government has introduced the DIN. The authenticity of such people can be verified so as to their names, addresses, contact details, companies in which the person holds the directorship, etc.,  as this they are required to provide the relevant documents for obtaining the number such as PAN, voter ID, utility bills not older than 2 months.

The provisions for DIN are given under Section 153 to 159 of Companies Act, 2013 read with Rules 9 to 11 of the Companies (Appointment and Qualification of Directors) Rules, 2014.

Procedure for Application of DIN

In India, every person requires a DIN to be a director in the Company. And applying for DIN, one must obtain DSC (Digital Signature Certificate) which can be obtained by filing a form for DSC including one’s personal details along with identity and address proof, which must be self-attested by the applicant and verified by one Bank also.

However, in the case of foreign nationals and NRIs, the self-attested copies and identity proofs must be notarized or verified by their embassy or, in the case of NRIs, the Indian Embassy.

The following proofs are acceptable for the purpose of applying for DSC:

Identity Proof

1. PAN card of the applicant (in case of Indian applicant)
2. Passport of the applicant (in case of foreign nationals and NRI’s)

Address Proof

Anyone from the following:

  1. Driving license
  2. Voter ID card
  3. Utility bills (not older than 2 months in case of Indian and not older than one year in case of foreign nationals)
  4. Passport
  5. Tax receipts (corporation, property tax, service tax and sales tax, registration and so on)
  6. Bank Statement (attested)
  7. PF statement

Once the DSC is obtained, you can apply for a DIN.

Application for DIN

The application for allotment of DIN is to be made in form DIR-3, duly annexed with a photograph and electronically signed by the applicant with the DSC. Form DIR-3 (duly verified by CA/CS/CWA in whole-time practice) is required to be submitted to the Registrar of Companies, Ministry of Corporate Affairs, along with the following scanned copies as its attachment:

  1. Proof of Identity and PAN
  2. Proof Address

If the application is complete in all the aspects, DIN number is provided immediately. In case of clarifications sought by the DIN cell, the same needs to be furnished by the applicant.

The DIN application gets processed in 3 to 4 days. Intimation, with the DIN allotment letter, is sent to the applicants through e-mail.

In case of any change in the particulars of Director, the same can be submitted in form DIR-6 to the Registrar of Companies along with documents in relation of which the database needs to be changed along with identity and address proof (duly attested by a practicing CA/CS/CWA). After satisfying themselves with the documents provided, the Registrar will approve the change and update the same in the MCA portal.

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